Cherokee Nation
Human Resources Job Description

JOB TITLE:				Accounting Assistant I
JOB CODE: 				501004
GROUP:					Financial Resources
DEPARTMENT:			Accounting
REPORTS TO: 			As Assigned
PREPARED BY: 		Human Resources
PREPARED DATE:		11/20/1998
1ST REVISION DATE:	11/25/2003
2ND REVISION DATE:	05/06/2004
3RD REVISION DATE:	11/16/2007
FLSA STATUS:			Non-exempt
RANGE:					T06	

APPROVED BY: 		______________________________________________
	
APPROVED DATE:	 	______________________________________________
 
SUMMARY 
Assists in the preparation of reports, analytical review of documentation processed for compliance with both federal and Cherokee Nation (CN) policy and overseeing areas assigned making sure deadlines are met, ensuring confidentiality.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Assists in preparation of internal/external reports.

Maintains data integrity for assigned aspects of the financial system.

Reviews and verifies accuracy of information.

Plans duties in accordance with set deadline requirements.

Assists in training Account Clerks.

Validates information on the financial system to ensure that it is accurate and up-to-date.

Assists in disbursement of checks and providing information to authorized personnel as to payment status as requested.

Collects, verifies and ascertains validity of documents for compliance with both Federal and CN Policy used in processes.

Gains thorough knowledge of accounting processes and makes suggestions for improvements, when appropriate.

Assists with internal and external inquiries.

Assists with information required for programmatic and annual audit.

SUPERVISORY RESPONSIBILITIES 
This is a lead position.

RESPONSIBILITIES/ACCOUNTABILITIES:    The level of responsibility/accountability required to successfully accomplish the essential duties of this job is as follows.

Medium (Assignments received in broad terms with time lines and objectives set.)

QUALIFICATIONS    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATIONAL REQUIREMENT 
Associate's degree from 2-year college or technical school; or two years (60 credit hours) coursework from 4-year college or university; or three years related experience; or equivalent combination of education and experience.  Field of study must be Accounting, Finance, Business Administration or related subject.

EXPERIENCE REQUIREMENT 
At least five (5) years related experience in a related field.

LANGUAGE SKILLS 
Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS 
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

COMPUTER SKILLS
To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Internet software; Payroll systems; Spreadsheet software and Word Processing software.

REASONING ABILITY 
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS  
Must possess a valid driver's license with a driving history verified through a motor vehicle report that meets requirements for Cherokee Nation underwriting rating.  

OTHER SKILLS AND ABILITIES 
Must have advanced computer and data input skills as well as 10 key calculator by touch ability. 

Must possess analytical skills along with ability to supervise.

OTHER QUALIFICATIONS
Embraces and implements the Jobs/Language/Community Cherokee Nation Strategy.

Must be knowledgeable in bookkeeping and have the ability to perform transactional analysis and research.

PHYSICAL DEMANDS    
While performing the duties of this Job, the employee is regularly required to stand; sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision and ability to adjust focus.

WORK ENVIRONMENT   
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

ACKNOWLEDGEMENT:  I have read and understand this/my job description.

Employee Name (Print): ______________________________________

Employee Signature: ___________________________________ Date: _____________

Witness Name (Print): _____________________________________

Witness  Signature: ___________________________________ Date: _____________

The supervisor must forward the signed original copy of this job description to Human Resources for inclusion in the Employee's Master File.